How Sodales is Helping Build Safe Schools

Industry Trends

September 18, 2023

Teacher in class with students

Creating a safe and nurturing learning environment is essential for schools. Health and safety measures play a crucial role in ensuring the well-being of students, teachers, and staff. This encompasses a wide range of policies and practices designed to prevent accidents, injuries, and illnesses.

But here’s the thing—teachers and staff shouldn’t feel overwhelmed when it comes to reporting incidents, hazards, grievances, or injuries. Their focus should be on teaching and fostering a secure community for their students, not wasting time and energy on error-prone manual processes that lead to miscommunication and legal complications.

That’s where Sodales for Enterprise Health, Safety and Employee Relations comes in. We offer a digital and automated system that effortlessly handles incidents, grievances, collective bargaining agreements, and more. With the right solution in place, schools can build a safer, more trusting environment for their students and the wider community.

Keep reading to find out how this game-changing solution can make your school a better place for everyone involved.

A reasonable approach to school health and safety.

Health and safety practices in schools should be regularly reviewed and updated to adapt to changing circumstances and emerging risks. This can involve conducting risk assessments to track and analyze to present to stakeholders, investigations, or ongoing training and awareness. Using Sodales’ various tools for safety, school districts can move their processes from a reactive state to a proactive one. But where do you start when trying to implement health and safety in the classroom?

The Health and Safety Executive (HSE) advocates that a practical approach to how health and safety is maintained in schools is focusing on how real risks are managed. They explain that managing health and safety should not be time consuming, nor a political battle amongst unions, rather, a means to minimize harm within the school community. The HSE published an accident statistic indicating that slips, trips, and falls are the most common form of occupational injury, accounting for 29% of all non-fatal accidents. Fortunately, these occupational injuries can be easily decreased, or arguably even avoided, by implementing and updating relevant policies and procedures that school employees can easily access digitally. In order to do so, school districts must establish a system for promptly reporting and documenting all incidents or injuries as they occur or are discovered.

So, how can schools report and prevent these incidents?

Incident management in schools refers to the systematic process of identifying, responding to, and resolving various incidents that may occur within the school environment. These incidents can range from minor disruptions to more serious emergencies that require third party involvement. Effective incident management helps to ensure the safety and well-being of students, teachers, supporting staff, and the school community as a whole. In order to build a safe school, school districts must consider a comprehensive incident management plan that outlines the roles and responsibilities, and policies on how to respond to different types of incidents.

With Sodales’ incident management module, school employees have the ability to report incidents like vandalism, bullying, possession of illegal substances, injuries, and more. With this module, employees will have the ability to report these issues, track incidents, and analyze the reports, to ultimately understand the contributing factors to these incidents, and what measures need to be put in place to prevent them from reoccurring. With the administrative and reporting console, these reported incidents can be thoroughly documented with all aspects of the incident, including actions taken, communication records, and resolutions. You can also conduct post-incident reviews to identify areas for improvement to continue to keep schools safe.

Hazards are everywhere; know how to report them with Sodales.

Chemical, electrical, environmental, and workstation design, are just a few of the many hazardous concerns within a school. With Sodales, school districts can establish clear communication protocols, including notification procedures, to ensure that relevant stakeholders are informed promptly when a hazard or concern is reported. Using Sodales’ modules, once hazards are identified, school staff can assess the level of risk associated with the hazard, analyze reports, and focus on mitigation efforts. With these reports, school staff can not only control and eliminate these identified hazards, but can communicate and train their staff and students on hazardous awareness and safety consciousness to ensure that everyone understands the clear and effective channels for reporting and preventing future hazards. Sodales’ software provides schools an efficient way to organize and manage a wide range of requests, questions, and concerns that can be raised by students, teachers, and parents.

How to address mental health.

Addressing mental health in schools is essential when creating a safe and supportive learning environment for students and staff. Schools play a crucial role in promoting mental well-being, identifying mental health issues, and providing necessary support. With Sodales’ case management tool, school districts can provide their school staff a centralized system for tracking and managing mental health matters. When collecting data from submitted reports, it will allow school districts to take this information to tailor mental health programs for their schools, and advocate for policies at the state level that prioritize providing mental health resources in schools.

With Sodales’ case management tool, school districts can ensure that all reports and interactions between students and staff adhere to their own ethical and confidential guidelines; Sodales respects confidentiality, informed consent, and each user’s autonomy throughout the reporting process; whether it be staff reporting for themselves or staff reporting on behalf of students. Addressing mental health in schools is an ongoing process that requires collaboration amongst educators, students, families, and the wider community, and with Sodales, schools can define a clear and consistent program to help track and manage mental health matters.

Get started with a demo.

Effective incident and hazardous management are two of many critical components to manage in schools to ensure the safety and security of students and staff. It requires clear communication, proper documentation, adherence to compliance protocols, and the ability to adapt to a variety of situations to minimize harm and disruption. When schools manage this properly, it promotes a positive work environment, supports employee well-being, and ultimately contributes to the success of the educational institution. It is important to approach health, safety and labor relations with a focus on collaboration, fairness, and with the best interests of both the school and its employees.

With Sodales’ one-platform-approach to health, safety and employee relations, schools can be equipped to handle any safety concern. To learn more about any of the features or modules discussed in this blog post, request an industry specific demonstration.

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