How are companies enabling audits and inspections with SAP SuccessFactors


March 20, 2020

In every organization irrespective of its size, the management conducts audits and inspections on a timely basis to maintain sanity check, which enables the management to understand the facility’s strengths and weaknesses. The best companies do audits regularly to ensure milestones are on track.

Site Audits refers to an audit that is performed by an internal or external auditor at a site, manufacturing unit, or production facility. The audits are performed in a timely fashion, either daily, weekly, monthly, quarterly, or yearly, to ensure the business complies with the government standards, guidelines, and rules and regulations. Audits are usually comprehensive, which are extended over lengthy periods. During an audit, the auditor uses the scoring mechanism. Every company uses an audit protocol that helps to drill down all the issues and present an accurate picture of the organization.

On the other hand, organizations perform regular inspections looking out for possible hazards or unsafe work conditions that provide immediate actions rather than corrective actions. Inspections are usually qualitative. Inspections may not identify causes for the deficiencies, and insiders mainly perform these activities.

The audits and inspections are performed to make sure the person responsible has authority over the plant and machinery, tools, and equipment or resources. They are conducted to avoid fatalities and maintain robust internal controls.

For a multinational firm spread over the globe with many plants, it would be a hassle to conduct audits and inspections manually through paper forms. After an audit or inspection, the firm requires massive human resources to analyze the data, issue corrective actions, and resolve the issue. The process usually takes over several days to put them in place.

In recent times, to overcome all these hurdles caused by paper audits, companies have been transitioning to electronic forms to conduct audits and inspections. To provide a seamless experience in transitioning to the automated software experience, Sodales has developed Site, Environment Audit Tracking module on the SAP cloud platform. SAP Success Factors is a cloud provider with a robust global presence. Its applications are adhered to meet local and global regulations and enable the latest practices for data privacy and cloud security.

Sodales is an SAP SF partner company providing Labor Relations software and Employee Health and Safety software that is globally accredited. With clients spread across the globe, all of its software supports multi-linguism, meeting the regional requirements.

In recent times, one of our clients has implemented the site audits module. They are also known as foam experts in the automotive industry for the quality products they manufacture. They have been conducting site audits manually through paper, and it’s a time-consuming process.

The Site, Environment Audit Tracking module, an extension of SAP Success Factors automates the companies audit process by decreasing tedious-labor processes. The Audit module provides data storage for future use, and its embedded analytics and ad-hoc reporting offers dashboards and reports then and there for decision-making purposes.

The software will provide the capability to schedule audits and safety checks to various plants at the same time. The management, with the help of the admin console, can add or edit the auditing and inspection elements, and they can also write the scoring criteria for the items.

The application is user friendly and is configurable. All the company related forms and checklists can be integrated into the software.
The Audit tracking module provides management with various benefits.
1) Multiple Audits scheduler- The management will have the ability to schedule audits for various plants at the same time. It can also schedule safety walks and inspections.
2) Mobile supported- The application can be easily accessed through mobile and tablets. It allows the auditors to conduct a site audit and click pictures and add them as attachments.
3) Hierarchy based access- The application can only be accessed based on the hierarchy levels in the company. Based on the position in the company, the level of software can be used.à
4) Admin Console- The multi-purpose admin console helps the user to add/edit the auditing elements and scoring criteria. The conformance summary talks about the audit requirements, and based on the conformance; the audit risk score is updated.
5) The software is an SAP Success Factors cloud extension. The module integrates with SAP Success Factors to pull up information about the company.
6) Create Corrective Actions- The Auditor can create and assign corrective actions to the persons responsible. They can also be re-assigned to others.
7) Notifications and Attachments- The auditor will have the ability to add pictures, .pdf files, .doc files to support the audit investigation. Based on the process flow, notifications will be sent to the respective parties.

Sodales Solutions is an award-winning SAP Cloud Platform (SCP) solution extension partner. Sodales provides pre-built extended cloud solutions for regulated industries in the area of policy compliance. Sodales provides configurable and ready-to-deploy modules for Enterprise Health & Safety, Labor Relations, Discipline Management and Union Job Bidding. Sodales has referenceable customers across industries and geographies for cloud extensions. Sodales was the winner of the SAP Pinnacle Awards for the year 2018 in the ISV technology innovation category. Sodales was the winner of SAP Pinnacle Awards for the year 2019 in the App Centre partner of the year category.

At Sodales we are committed to providing a new technological software experience enhancing the organization process. At Sodales, we are committed to offering solutions that lead to a better workforce and a safer workplace, and we measure our achievement by your achievement.

For any queries or inquiries, you can write to us at to schedule a demo.



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