Imagine this: A seasoned employee, with years of experience under their belt, sees an opportunity to move into a new role within the organization. They’ve earned the seniority, have the qualifications and are eager to grow. But instead of a transparent and seamless internal process, they face a maze of outdated forms, unclear eligibility criteria and inconsistent communication. Frustrated and discouraged, they miss the chance, not because they weren’t the right fit, but because the system failed them.
Now flip the script.
What if the organization had a streamlined, automated and fair job bidding process, one that empowered union employees to explore new opportunities, clearly rank applicants based on qualifications and one that aligned seamlessly with collective bargaining agreements (CBA)? That’s exactly what Sodales for Enterprise Health, Safety and Employee Relations delivers. And when this powerful platform is integrated with UKG, job bidding transforms from a fragmented process into a strategic driver of internal mobility, employee engagement and labor relations success.
In this blog, we’ll explore what job bidding really means in a unionized environment, how Sodales’ integration with UKG enhances this process and why Sodales offers the most comprehensive, configurable and future-ready job bidding module available today.
What is Job Bidding?
Job bidding is a formal internal hiring process that allows union employees to apply for open positions within an organization in accordance with the terms outlined in their CBA. This process ensures fairness and transparency by considering multiple factors such as: seniority rosters, headquarter location, classification and job titles, shift/rotation, required qualifications and rate of pay. For unionized workforces, job bidding is a necessity, and organizations need a reliable, compliant and intelligent system to manage it.
Inside the Sodales Job Bidding Module
Sodales’ job bidding module is a feature-rich, configurable solution designed specifically for unionized environments. The module allows HR teams to tailor workflows to unique CBA provisions without complex development cycles. Key functional features of this module include:
Position Bulletining
- Post available positions with CBA-required details
- Automate cancellation, rescind, or reissue of bulletins with unique identifiers
- Send automated notifications to selected union employees about bulletin updates
- Restrict bids post-deadline with date/time controls
- Enable mobile and desktop bidding access outside the organization’s network
- Allow draft bids, bid edits and bid cancellations
Bid Evaluation and Ranking
- Automated ranking based on employee seniority, qualifications and availability
- Support multiple seniority rosters and optional qualification criteria
- Generate employee ranking reports for each position
- Add audit trail comments for disqualification or non-selection
Bid Awards and Notifications
- Notify employees and applicable groups of award decisions, bumps and displacements
- Provide system-generated receipts with time-stamped bid confirmations
Position and Training Records
- Track and maintain data on job assignments, qualifications and training history
- Log disqualifications and send related notifications
Advanced Reporting and Analytics
- Visual dashboards for open bulletins, bid activity, employee rankings and award outcomes
- Detailed logs for auditing and historical reviews
The Broader Picture: Integrated Labor Relations with Sodales
Sodales’ job bidding capabilities don’t stand alone, they are part of a broader, unified platform designed to streamline and strengthen labor relations across the organization. Integrated modules such as CBA management ensure seamless alignment between job postings and the terms outlined in union agreements. Grievance management provides union employees with self-serve access and enables direct linkages between grievances and job bidding outcomes through automated workflows, and with real-time reporting and dashboards, can deliver visibility into case resolution times, union activity and trend analysis. This holistic, connected approach creates a centralized hub for labor relations management, reducing compliance risks and driving better workforce engagement and satisfaction.
It’s this level of thoughtful integration and functionality that makes Sodales the best choice for job bidding, offering not just a tool, but a complete labor relations solution built for the modern, unionized workplace.
Sodales and UKG: Powerful Integration for a Seamless Job Bidding Experience
Sodales offers out-of-the-box integration with UKG HCM, delivering a highly automated and efficient job bidding solution that seamlessly aligns with your existing workforce systems. Through this integration, Sodales can automatically populate critical job and employee data, eliminating duplicate data entry and ensuring consistency and accuracy across platforms. Key information such as position and job bid form fields, seniority data, worker classifications, rate of pay, employee availability and scheduling details are seamlessly pulled from UKG, streamlining the entire job bidding process from start to finish.
Beyond HCM, Sodales also integrates with UKG time and attendance and payroll systems, ensuring a fully connected labor ecosystem. This allows organizations to sync bid outcomes directly with payroll data and shift schedules, reducing errors and manual touchpoints while maintaining end-to-end data integrity. Whether it’s aligning bid assignments with payroll structures or ensuring time tracking reflects shift changes after bid awards, Sodales supports true operational continuity through every integration point.
This seamless integration enables organizations to:
- Eliminate manual errors in job postings and employee data
- Reduce administrative burden with automated workflows
- Accelerate internal mobility processes through real-time data synchronization
- Ensure compliance with CBAs and union agreements
- Maintain a single source of truth across HR, timekeeping and payroll systems
Sodales’ integration capabilities with UKG offers a purpose-built, feature-rich end-to-end workflow designed to support every facet of unionized job bidding with precision and ease.
Why Sodales is the Best Choice for Job Bidding
Sodales is helping you check boxes, yes, but it was built to go beyond that; Sodales has built a modern, scalable solution with advanced capabilities that address the full spectrum of labor relations challenges. Here’s what sets Sodales apart:
- Out-of-the-box templates and prebuilt workflows for fast deployment
- Configurable workflows to match industry-specific requirements for CBAs, HR policies and more
- UKG-ready integration for real-time sync with HCM, time tracking and payroll data
- Mobile-friendly design and secure external portal support for union employee access
- Robust data security, audit logs, legal hold features and retention policies
Whether you’re managing thousands of union employees or preparing to go from manual to digital, Sodales provides a fully integrated, compliant and future-ready platform, making it the smart choice for organizations that want to streamline labor relations and align it with their existing HR ecosystem to drive efficiency and productivity across every workforce function and every aspect of the employee experience.
Bringing It All Together: Smarter Job Bidding Starts Here
With Sodales’ job bidding module seamlessly integrated with UKG, your organization gains a powerful, end-to-end solution that simplifies job postings, enhances employee engagement and ensures alignment with union and CBA requirements. But it doesn’t stop there. From automated workflows to real-time data syncing across HCM, time and attendance and payroll systems, Sodales empowers HR and labor relations teams to operate with agility, accuracy and transparency, all from one centralized platform.
If you’re ready to transform the way your organization approaches job bidding, reduce administrative burden and unlock new levels of workforce efficiency, Sodales is your partner in progress. Book a demo today to discover how Sodales can help you modernize job bidding and labor relations.
